• We are seeking a highly organized, proactive, and detail-oriented Part-Time Remote Scheduling Assistant to support Aloha Tournaments’ event scheduling operations
• The Scheduler will work closely with internal staff to learn our scheduling platform, Exposure, and assist with creating, maintaining, and updating tournament schedules
• This role also includes weekend on-call support during tournaments to help manage day-of-event changes, adjustments, and communication with staff, teams, and stakeholders
• This is a remote, part-time position ideal for someone who thrives in a dynamic, fast-paced environment and is passionate about youth sports event operations
• This role will primarily serve our summer event season, from May-July, with the potential for further part-time opportunities
• Schedule Management
• Build, update, and maintain tournament schedules using the Exposure scheduling platform (training provided)
• Incorporate team registrations, field availability, and division requirements into tournament schedules
• Adjust schedules as needed based on team changes, cancellations, weather, or unforeseen circumstances
• Event Support & Communication
• Be available on-call during tournament weekends to support schedule changes, communicate updates, and troubleshoot issues in real time
• Coordinate with event staff, referees, field managers, and operations teams to ensure schedule accuracy and execution
• Communicate schedule changes efficiently to internal teams and external stakeholders via email, messaging, and schedule tools
• Documentation & Reporting
• Track changes, adjustments, and issues during tournament weekends
• Provide post-event schedule summaries and insights for continuous improvement

On-call support required weekends during tournament events

• Highly organized with strong attention to detail
• Excellent written and verbal communication skills
• Comfortable working independently and managing multiple tasks
• Proactive problem-solver who stays calm under pressure
• Knowledge of Exposure scheduling platform is a bonus but not required
• Exposure (training provided)
• Spreadsheets (Excel or Google Sheets)

Email and communication platforms (Slack, Teams, etc.)

• This position starts at $15/hour and hours per week vary by season, but will likely range from 10-20 hours per week
• Flexible availability to work remotely during the week
• Training on scheduling platform and event operations
• Flexible remote work schedule
• Part-time compensation commensurate with experience

Opportunity to grow with Aloha Tournaments and 3STEP Sports