- The Studio Coordinator plays a key role in supporting the daily operations of the design studio, ensuring seamless coordination between design, product development, and vendors
- This position is responsible for maintaining organized systems, preparing for fittings and shows, managing studio resources, and facilitating communication across teams
- Studio Operations & Design Administration
- Update and maintain design boards, ensuring all visuals and information reflect the most current collection status
- Build and regularly update collection decks and design presentations for internal reviews and leadership meetings
- Organize and manage all internal systems with up-to-date sketches, fabric details, and design information
- Create comprehensive handoff packets for the design team with all required information from internal references, inspirational sources, and seasonal research
- Maintain SKU count accuracy, oversee data consistency across systems, and keep all digital and physical sketch folders organized and accessible
- Prepare showroom and fitting areas, ensuring all tools and supplies are ready and available
- Order and manage all office and studio supplies, as well as inbound and outbound logistics
- Handle vendor management and department expenses in an accurate and timely manner
- Manage and prepare agendas for all design and stylist meetings, ensuring participants receive materials and follow-up notes in a timely manner
- Cross-Department Coordination & Communication
- Serve as liaison between the Design Studio, Product Development, and Merchandising teams to ensure seamless communication and workflow
- Support in coordinating calendar milestones, line reviews, fittings, and development checkpoints to align cross-functional priorities
- Facilitate timely sharing of materials, sketches, and reference information with PD and Merch teams, ensuring clarity and consistency of updates
- Assist in tracking materials, fabric developments, and prototype progress, maintaining accurate logs and follow-up status across departments
- Communicate deadlines and deliverables across teams to ensure all parties are informed of changes, priorities, and expectations
- Materials & Studio Logistics
- Manage and track all materials, trims, and components necessary for design idea development, ensuring timely procurement and organized storage
- Support fabric and trim ordering, swatch management, labeling, and documentation for ongoing design projects
- Coordinate sample and fabric deliveries with external vendors and internal teams to ensure all materials are available for fittings, reviews, and creative sessions
- Pack and unpack collections for fittings, styling sessions, and reviews, ensuring garments are handled with care and all pieces are accounted for
- Assist with show shipments, tracking, and logistics, ensuring all samples are safely packed, transported, and returned in proper condition
- Collect, label, and manage all samples before and after events, ensuring they are organized and easily accessible for future reference
- Maintain studio organization systems to facilitate easy access to all materials and resources for the design team
- Show & Shoot Preparation:
- Order and organize materials for showroom and styling sessions
- Support styling boards, documentation, and collection packing for shows and shoots
- Coordinate with styling assistants and photographers as needed
- Assist e-commerce teams during photoshoots with sample coordination, garment preparation, and styling needs
- Creative Leadership Support :
- Maintain access to the calendar, assisting with meeting scheduling, preparation, and follow-up
- Support meeting documentation, summaries, and action item tracking
Anticipate studio and leadership needs related to collection planning, fittings, and design reviews
