• 8 hours, 3 days a week (preferably Tues, Wed, Thurs)
• The IP Operations Assistant role is designed for an experienced, proactive, and self-starting individual seeking to work in a supportive and team-oriented setting
• The position focuses on assisting with trademark data review, verification, and related administrative tasks, requiring interaction with in-house and outside counsel as well as business teams
• Interpret trademark correspondence to identify data entry errors and resolve inquiries from outside counsel
• Manage trademark assignment and chain of title changes, including communication with outside counsel
• Verify details of Powers of Attorney (POA), assignments, and related documents, preparing them for attorney signature, notarization, and legalization
• Support the IP Operations Manager in departmental projects such as organizing POAs, running reports, and data verification

Assist with overflow projects and provide backup during team members' absences

• Ability to work at Summit, NJ location at least one day per week
• Minimum of three years of trademark experience, particularly with trademark assignments and chain of title changes
• Strong organizational, teamwork, and time management skills with attention to detail and problem-solving abilities
• Experience handling high-volume, complex data with the ability to multitask and work under pressure
• Proficiency in Excel (including advanced data analysis and manipulation such as pivot tables), Microsoft Outlook, and Adobe Acrobat
• Proven ability to manage projects independently while providing clear updates to the IP Operations Manager
• Required proficiency in trademark IPMS databases, preferably Memotech
• Understanding of trademark law sufficient to perform duties with minimal supervision
• Comfortable using information technology and document management tools

Strong written and verbal communication skills, capable of effective interaction at all company management levels