Stoa Group is seeking a Pre-Construction Coordinator to join our growing multifamily construction team in Charlotte, NC. This role provides critical administrative and project coordination support to our Pre-Construction Managers, site teams, and trade partners across multiple large-scale apartment developments. Stoa Group is a vertically integrated multifamily development and construction company, nationally recognized as an NAA Top Employer and ranked among the Top Places to Work in Multifamily. We build thoughtfully designed communities and invest heavily in the people who make that possible. Position Summary The Pre-Construction Coordinator supports the full pre-construction lifecycle of multifamily construction projects, with a heavy focus on permitting, licensing, Procore administration, documentation, and contract coordination. This role requires strong organization, attention to detail, and the ability to manage multiple projects across different jurisdictions. This is an ideal role for someone with construction administration experience, particularly in multifamily, commercial, or residential construction, who enjoys being the operational backbone of a fast-moving team.

Key Responsibilities Pre-ConstructionProject Support Attend all pre-construction meetings and accurately document meeting minutes Support Pre-Construction Managers, site leaders, and trade partners with day-to-day coordination Track action items and follow up to ensure timely completion Manage multiple projects and deadlines simultaneously PermittingLicensing Manage permitting and licensing requirements for current and future projects Understand jurisdiction-specific permitting requirements Complete and submit permit applications, including owner signatures and notarization when required Upload documentation to municipal and county permit portals Track and manage all open permits through issuance Consolidate and distribute permits to construction teams Attend pre-permit meetings as required Coordinate SWPPP documentation with vendors, including signatures and payments Set up utility accounts as needed Procore Administration Create and set up new projects in Procore Upload drawings, specifications, and pre-construction documents Add subcontractors and vendors to Procore Enter Schedules of Values once provided by the Pre-Construction Manager Maintain current Certificates of Insurance (COIs) Provide training and guidance to internal teams and trade partners on Procore and company tools ContractsCommitments Send subcontracts and purchase orders for signature via DocuSign Track execution of contracts and follow up to ensure timely completion Work closely with Pre-Construction Managers to keep commitments moving

You Are: Reliable and accountable (you follow through and take ownership) Highly organized and detail-oriented Comfortable juggling multiple priorities in a deadline-driven environment Confident communicator who works well across teams and with external partners Adaptable and solutions-focused

• Tech-savvy, with strong working knowledge of Microsoft Office (Excel, Word, Outlook) Procore experience strongly preferred Strong basic computer skills required
• Required Experience:
• Construction or construction administration experience preferred Experience with permitting, licensing, or construction documentation is a plus
• Required Education:

High School Diploma or equivalent (required)

Why Join Stoa Group Stoa Group was founded in 2017 and specializes in large-scale multifamily construction and development throughout the Gulf Coast and Southeast. We are headquartered in Hammond, LA, with a growing regional presence. We believe our people are our greatest asset and intentionally invest in culture, growth, and long-term careers. Benefits Include: Competitive salary Retirement plan with company match Paid Time Off and paid holidays 100% employer-paid health insurance for employees (on select plans) Dental and vision insurance Employee apartment rental discounts Professional development and career growth opportunities Stoa Group is an Equal Opportunity Employer. All applicants must be authorized to work in the United States.